Wishing of less paper on your desk or less routinary tasks? How about less bottlenecks from some mysterious place or person in your office? Or are you praying that there will be less bureaucracy and politics in approvals of orders or project grants?
If you answer yes to any of these questions, you seriously need to consider having an intervention from a system. It may sound intimidating or nonsense to ask help from a non-human but automation will relieve you and your company from so much stress that you will actually thank the system for it. Here are five ways to expound on that:
- Less human error – In a long and routinary workflow environment, employees tend to get weighed down by the thought of doing paperworks over and over again. They either get too confident that they mindlessly input details in documents that they thought are usual (when in fact it’s not) or too lax that they procrastinate approvals or orders because they think these can wait. The next thing you know, you realized your suppliers haven’t been paid for some time or that there are critical materials that are needed in an urgent production that haven’t been ordered yet. Incorporating automation in your business process will relieve you with so many paperworks and let your employees enjoy doing tasks with just a few taps and clicks on the computer.
- Enforces accountability avoiding bottlenecks – An automation is like a highly systemized manufacturing machine. Let’s say you are placing a request for a raw material order, you would know who should do the actual order from which supplier and whose authority is needed to ensure a fast approval. Automation eliminates confusion as to whom the process should land as it already places certain people in the system making them accountable and alert in doing the tasks handed to them. In the end, you can see who performs best in the tasks and use this as part of your performance evaluation and assessment of them
- Streamlines communication, Promotes order – Automation streamlines processes and appoints certain employees for specific responsibilities. In this way, less misunderstanding and politicking occurs as hierarchy is established considering the weight of each employee’s performance for the sole purpose of getting things done efficiently. What you are doing is you set your company to focus in one thing and that is to get things done ASAP.
- Paperless – The old business process would entail lots and lots of papers. Not only does this make our forests bald but this creates clutter leaving some documents misplaced. According to a 2010 white paper from Brother International Corporation, each U.S. employee consumes 38 hours per year searching for misplaced documents costing productivity amounting to $89 billion for companies. With automation, retrieval of documents is a breeze and storing them up in the cloud is efficient and environment-friendly.
- Employee and customer satisfaction – Your employees are not bound to no-brainer tasks anymore. They have more time to do more significant tasks that will showcase their asset in the company. This in turn will boost their morale and will encourage them to give their best at work. Remember, more employee productivity means more profit for you. On the other hand, customers will also see the difference once you have switched to automation. They will notice a faster and more reliable transaction with you leading to a happier and longer-lasting business relationship.
Automation is a great addition to your workflow especially when your organization is that of a government, hotel, manufacturing factory or any company with a sizeable number of employees and transaction. This is not to say that automating your business flow will lead to less employment for human beings. On the contrary, automation will complement and assist your work to make it easier and more enjoyable.
Image credits: https://www.entrepreneur.com/article/251162